Inventory Management

Lot & Batch Tracking

Track every unit from supplier to customer. Know exactly which batch went to which customer for recalls, compliance, and quality control.

See How It Works

Why Lot Tracking Matters

Product Recalls

A supplier notifies you of contamination. Without lot tracking, you have no way to identify which customers received affected product.

FDA & Compliance

Regulators require traceability. Food, supplements, and cosmetics must trace ingredients back to source.

Expiration Management

Shipping expired product damages your brand. Without expiration tracking, oldest inventory sits while fresh stock ships.

How Lot Tracking Works in Fulfil

Lot numbers attach to inventory at receiving and follow it through storage, production, and shipment.

Key Capabilities

Lot numbers at receiving
Scan or enter lot numbers when inventory arrives. Import lots via CSV for bulk setup.
Expiration date tracking
Store expiration dates with each lot. View expiring inventory reports to prevent waste.
FEFO automation
First-Expired, First-Out. Automation rules select the earliest expiring lot for each shipment.
Minimum shelf life rules
Set minimum remaining shelf life. System skips lots that would arrive too close to expiration.
Recall traceability
Trace lot numbers to every customer shipment. Know exactly who received affected product.

Lot Management Policy

Configure lot tracking requirements per product:

Warehouses Enforce at warehouse level

Virtual Locations Lost & Found, Damages, Production

Ignored Locations Skip enforcement where not needed

Expiration Required Require expiry date entry

Common Use Cases

Food & Beverage

Track production batches, expiration dates, and supplier lots for food safety compliance.

Supplements

FDA compliance with full ingredient traceability from supplier to customer.

Cosmetics

Track batch numbers for quality control and recall management.

Organic Certified

CCOF and organic certification require traceability back to source farms.

Common Questions

What's the difference between lot numbers and serial numbers?

Lot numbers group multiple units with shared characteristics (same production batch, expiration date). Serial numbers uniquely identify a single unit. Fulfil supports both. Use lot numbers for consumables and perishables. Use serial numbers for electronics, equipment, or warranty tracking.

Do I need barcode scanners for lot tracking?

Strongly recommended. Without barcodes, operators manually type lot numbers at receiving and packing. This slows operations and introduces errors. Work with suppliers to include lot number barcodes on incoming inventory.

How does FEFO automation work?

Create an automation rule that triggers on shipment creation. The rule automatically assigns the lot with the earliest expiration date. You can set a minimum remaining shelf life to ensure customers receive product with adequate time before expiration.

Can I import existing lot data?

Yes. Import lot numbers via CSV with columns for product SKU, lot number, and expiration date. Navigate to Inventory & Stock > Lot & Batch Numbers > Import.

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