Fixed Assets

Stop calculating depreciation
in spreadsheets.

Track your equipment, machinery, and IP in your ERP. Depreciation posts automatically to your GL every month. No manual calculations, no accountant fees for basic fixed asset work.

See how it works

For Growing DTC Brands With Real Assets

When you're running operations from your living room, you don't need fixed asset management. But once you're buying:

  • Manufacturing equipment (sewing machines, mixers, laser engravers)
  • Warehouse infrastructure (pallet racks, forklifts, packaging equipment)
  • Retail buildouts (display fixtures, POS systems, signage)
  • Intellectual property (patents, trademarks, software licenses)

...you need to track depreciation for accurate financials and taxes. Most brands do this in spreadsheets or pay their accountant to calculate it manually. Fulfil automates the entire process in your ERP.

Everything from purchase to disposal

Track equipment and IP from the moment you buy it through disposal or sale. Depreciation posts to your GL automatically every month.

Track Every Asset

From manufacturing equipment to trademarks, track everything you own in one system. See current book values, depreciation schedules, and disposal history.

Automatic Depreciation

Set up once, let it run. Depreciation entries post to your GL automatically every month with no manual calculations or journal entries.

Intellectual Property

Track trademarks, copyrights, and photography with amortization schedules. Your balance sheet shows accurate IP valuation automatically.

Why Fixed Assets in Fulfil vs. Spreadsheets or Separate Software

Feature Spreadsheets QuickBooks Standalone Software Fulfil
Depreciation Manual calculations Basic tracking, limited automation Requires ERP integration ✓ Built into ERP, automatic GL posting
Cost Prone to formula errors Can't handle complex allocation Additional annual licensing ✓ Included with your ERP
Audit trail No audit trail Limited reporting Disconnected from operations ✓ Assets created from purchase orders automatically
Integration Version control nightmare No class allocation Another login, another system ✓ Track alongside inventory and orders

Most brands start with spreadsheets, then realize they spend hours every quarter calculating depreciation. QuickBooks handles basics but can't allocate expenses by department. Standalone tools work but add another disconnected system with additional costs. Fulfil handles it in your ERP.

COMPLETE VISIBILITY

Track every asset from purchase to disposal

Manage physical assets like manufacturing equipment, packaging machinery, display fixtures, and warehouse equipment alongside intangible assets like patents, trademarks, and software licenses. Maintain complete records with automated accounting integration.

  • Create assets manually, via purchase orders, or through CSV imports
  • Track purchase price, salvage value, useful life, and current book value
  • Automatically create fixed assets from supplier shipments and invoices
  • Maintain complete audit trails with state-based workflows and approval controls

Physical Assets

Equipment, machinery, fixtures, and warehouse infrastructure

Intellectual Property

Patents, trademarks, copyrights, and software licenses

Purchase Integration

Auto-create assets from purchase orders and supplier invoices

Audit Trail

Complete history from draft to disposal with approval workflows

AUTOMATED CALCULATIONS

Eliminate manual depreciation calculations

Schedule depreciation entries automatically with daily or monthly calculation methods. Post backdated entries for migration and schedule future entries for complete period-end automation. Choose the calculation method that matches your accounting policy.

  • Daily method for precise calculations based on actual days in each period
  • Monthly method for equal depreciation amounts across all periods
  • Automatic posting to general ledger with class allocation support
  • Scheduled future entries ensure accurate period-end close

Daily Calculation

Proportional allocation based on actual days per period

Monthly Calculation

Equal amounts across all periods for predictability

Scheduled Entries

Future-dated entries post automatically at period end

Class Allocation

Split expenses across departments using templates

INTANGIBLE ASSETS

Track IP That Actually Matters to DTC Brands

Most DTC brands don't have patents. But you likely have trademarks (brand name, logo), copyrights (product photography, website design, packaging), and technology licenses. Track these as intangible assets with proper amortization, just like physical equipment depreciation.

  • Amortize trademarks over 10-year renewal periods
  • Amortize photography and design work over useful life (typically 3-7 years)
  • Track multi-year technology contracts with proper amortization
  • Balance sheet shows accurate IP valuation automatically

Trademarks

Brand name and logo registration ($250-500). Amortize over 10-year renewal period.

Photography

Product photography ($5K-50K). Amortize over useful life, typically 3-5 years.

Design & Content

Website design ($10K-100K), packaging design ($5K-25K). Amortize over 3-7 years.

Technology Licenses

Multi-year contracts and enterprise subscriptions. Amortize over contract term.

How DTC brands use fixed assets.

01

Manufacturing equipment

Buy a $50K laser engraver with 7-year useful life. Fulfil creates the asset from your PO, calculates $595/month depreciation, and posts to GL automatically. After 3 years, sell it for $25K; Fulfil calculates the $4K gain.

02

Warehouse infrastructure

Build out a 10,000 sq ft warehouse with $100K in racking, forklifts, and packaging equipment. Each asset depreciates separately. Allocate 60% to fulfillment, 40% to manufacturing using class allocation.

03

Retail buildouts

Open 3 retail locations with $75K buildouts each (fixtures, signage, POS systems). Track each location separately. When you close one, write off remaining book value and recognize the loss automatically.

04

Brand IP and assets

Invest $25K in product photography, $15K in trademarks, $50K in website development. Amortize photography over 5 years, trademarks over 10, website over 3. Each posts monthly expense automatically.

Track Asset Disposal and Sales

All calculations happen automatically (no manual journal entries, no spreadsheet formulas).

Disposal (write-off)

Laser engraver breaks after 4 years (book value: $2,500).

  • • Fulfil writes off remaining $2,500 to expense
  • • Clears asset and accumulated depreciation from balance sheet

Sale (above book value)

Sell old packaging equipment for $15,000 (book value: $12,000).

  • • Fulfil posts $15K to A/R, recognizes $3K gain on P&L
  • • Common when upgrading equipment or downsizing

Sale (below book value)

Sell display fixtures for $5,000 (book value: $8,000).

  • • Fulfil posts $5K to A/R, recognizes $3K loss on P&L
  • • Common when closing retail locations or liquidating
AUDIT READY

Maintain compliance with automated controls

Built-in accounting controls ensure accurate depreciation calculations and proper GL posting. Track disposal and sale transactions with complete gain/loss calculations. Stay audit-ready with comprehensive documentation and approval workflows.

  • Automatic gain/loss calculation for asset sales and disposals
  • State-based workflows with approval controls and user permissions
  • Complete audit trail from acquisition through disposal
  • Accurate balance sheet and income statement reporting

Disposal Tracking

Complete accounting for asset retirement and write-offs

Gain/Loss Calculation

Automatic P&L impact for sales above or below book value

Approval Workflows

Control asset registration with permission-based approvals

Audit Documentation

Complete records with GL integration and reporting

Everything you need for asset management

Complete fixed asset and intellectual property management with automated depreciation, compliance controls, and seamless GL integration.

Asset Management

  • Manual asset creation
  • Purchase order integration
  • CSV bulk imports
  • Physical asset tracking
  • IP & intangible assets
  • State-based workflows

Depreciation & Amortization

  • Daily calculation method
  • Monthly calculation method
  • Automatic schedule creation
  • Future-dated entries
  • Backdated entry support
  • Salvage value tracking

Accounting Integration

  • Automatic GL posting
  • Class allocation support
  • Allocation templates
  • Period-end automation
  • Chart of accounts mapping
  • Journal entry automation

Compliance & Controls

  • Disposal tracking
  • Sale transaction management
  • Gain/loss calculation
  • Complete audit trail
  • Approval workflows
  • User permission controls

FAQ

Frequently asked questions.

What types of assets can I track in Fulfil?
Fulfil tracks both tangible and intangible assets. Physical assets include manufacturing equipment, packaging machinery, warehouse equipment, display fixtures, retail buildouts, and office furniture. Intangible assets include patents, trademarks, copyrights, software licenses, and other intellectual property. Each asset type can have custom depreciation or amortization schedules based on its useful life.
How does automated depreciation work?
When you register a fixed asset, Fulfil automatically creates depreciation schedules based on your chosen calculation method (daily or monthly). The system posts backdated entries for past periods if they're still open, and schedules future entries that post automatically at period end. You can track depreciation expense accounts, accumulated depreciation, and current book values in real-time without manual journal entries.
What's the difference between daily and monthly calculation methods?
Monthly calculation spreads depreciation equally across all months. A $12,000 asset with a 1-year life depreciates $1,000/month every month, predictable for budgeting. Daily calculation adjusts for actual days in each month: $1,019 for January (31 days), $920 for February (28 days). Most DTC brands use monthly for simplicity. Daily is more precise but produces slightly different amounts each month.
How do I track intellectual property like patents and trademarks?
Set up intellectual property assets the same way as physical assets, but use amortization schedules aligned with legal protection periods. For patents, amortize over the patent protection period (typically 20 years). For trademarks, you can amortize registration costs over the renewal period (typically 10 years). Software licenses and copyrights follow their respective useful life or legal protection periods. Each asset maintains proper balance sheet valuation with automated expense recognition.
What happens when I dispose of or sell an asset?
For disposals, Fulfil automatically writes off the remaining net book value to your designated write-off account while clearing the asset and accumulated depreciation accounts. For sales, the system calculates gain or loss by comparing the sale price to the current book value, posts an invoice to accounts receivable, and recognizes the gain or loss on your income statement. All transactions maintain complete audit trails with proper accounting treatment.
Can I import existing fixed assets when migrating to Fulfil?
Yes, use CSV bulk import to migrate existing assets. Set the depreciation start date to your Fulfil go-live date, and adjust the purchase price to reflect the current net book value (original cost minus accumulated depreciation already expensed elsewhere). This prevents Fulfil from creating historical entries for closed periods while maintaining accurate future depreciation schedules. The system preserves all historical details like original purchase dates for reporting purposes.
How does class allocation work with fixed assets?
Assign depreciation expense to specific departments, cost centers, or locations using Fulfil's class allocation feature. For simple cases, select a single class for the entire depreciation expense. For complex scenarios, use allocation templates to split expenses across multiple classes and categories (e.g., 60% to manufacturing, 40% to R&D). Classes apply to all depreciation entries automatically, ensuring accurate departmental expense tracking and reporting.
What approval controls are available for fixed assets?
Fulfil uses state-based workflows with permission controls. Assets start in Draft state where details can be modified. When ready, users with appropriate permissions register the asset, moving it to In Use state and starting depreciation. You can configure user permissions to separate asset creation from registration approval, ensuring proper review before automated posting begins. All state changes and modifications maintain complete audit trails.
Do I really need fixed asset tracking for my DTC brand?
If you're under $5M in revenue and don't own significant equipment, you probably don't need detailed fixed asset tracking yet. Once you're buying manufacturing equipment, building out warehouses, or opening retail locations, accurate depreciation matters for tax deductions, accurate profitability (spread equipment costs over useful life, not all upfront), and financial reporting. Most brands start tracking fixed assets at $5-10M in revenue or after their first major equipment purchase.
Can Fulfil handle Section 179 or bonus depreciation?
Fulfil tracks book depreciation (for financial reporting) using straight-line methods. For tax depreciation (Section 179, bonus depreciation, MACRS), work with your tax accountant. Many DTC brands expense qualifying equipment fully in year 1 for tax purposes while depreciating normally in their ERP for financial reporting. Your accountant reconciles the difference.
What if I bought equipment before using Fulfil?
Import existing assets via CSV with their current net book value (original cost minus depreciation already taken). Set the depreciation start date to your Fulfil go-live date. The system won't create historical entries for closed periods but will continue depreciating going forward.

Automate
your asset management.

See how Fulfil streamlines depreciation, ensures compliance, and gives you complete visibility into your physical and intellectual property.

See how it works