Wholesale A/R management built for scaling brands
From invoicing wholesale customers to collecting payments on terms, Fulfil automates your entire accounts receivable process—giving you complete visibility into who owes what and when.
Request a DemoTrusted by wholesale brands
Built for brands selling wholesale and B2B
Manage wholesale customers, payment terms, and collections—all in one place with automated workflows
Automated invoicing
Invoices automatically generated when you ship wholesale orders. No manual entry, no delays—just accurate invoices posted to your general ledger in real-time.
Payment terms & collection
Offer Net 30, 60, or 90 terms to wholesale customers. Accept payments via credit card, ACH, wire transfer, or check with automated reminders.
Real-time aging reports
Know exactly which wholesale customers owe you money and when. Track aging buckets (0-30, 31-60, 61-90, 90+ days) with automatic aging calculations.
No transaction fees from Fulfil
Use your own payment gateway accounts—pay only their standard rates
Fulfil charges zero transaction fees. You pay your payment gateway's standard rates directly to them.
Collect payments from wholesale customers your way
Whether wholesale customers pay via credit card, wire transfer, ACH, or check—Fulfil handles it all. Automatically match payments to invoices and reconcile your books without manual data entry.
- Credit card payments (Stripe, Authorize.net, Braintree)
- Offline payments (checks, wire transfers, ACH)
- Payment terms with automatic credit card charging
- Bulk payment imports from retailer remittances
One-click matching
Payments automatically matched to invoices by amount, date, and customer
Multiple invoices
Apply a single payment across multiple invoices with intelligent allocation
Payment tracking
See payment status, authorization, capture, and settlement details in real-time
Write-offs & adjustments
Handle discounts, write-offs, and payment adjustments with proper accounting
Control exactly when to authorize and capture payments
Vault customer cards securely with Stripe, Authorize.net, or Braintree—then choose when to authorize and capture based on your fulfillment workflow
Choose Your Authorization Strategy
Control when to authorize (hold funds) and capture (charge card) based on your fulfillment process. Different strategies work for different business models.
Manual Authorization & Capture
You control exactly when to authorize and when to capture. Perfect for high-value orders, custom products, or when you need manual review before charging.
- • Custom or made-to-order products
- • High-value B2B orders requiring approval
- • Orders with complex fulfillment requirements
Authorize When Order Confirmed
Funds are held immediately when the customer completes checkout. This is the most common approach—it ensures payment is available before you fulfill the order.
- • Standard DTC e-commerce orders
- • Orders that ship within 7 days (before authorization expires)
- • Businesses that want to secure payment upfront
Authorize When Shipment Assigned
Wait to authorize until the warehouse assignment is confirmed. Useful when you route orders to different warehouses or need to verify inventory before holding funds.
- • Multi-warehouse operations with inventory routing
- • Drop-ship or transfer order scenarios
- • When you need to confirm inventory before charging
Authorize When Picking Starts
Hold funds only when the warehouse starts physically picking the order. Minimizes authorization holds for orders that might take longer to process.
- • Pre-orders or backorders with uncertain ship dates
- • Made-to-order products with production time
- • Orders with longer fulfillment lead times
Authorize When Shipment Done
Only authorize and capture after the order ships. This approach eliminates authorization holds entirely—you charge the card only when goods are on their way to the customer.
- • Subscription boxes with variable ship dates
- • Crowdfunding or pre-order campaigns
- • Products with unpredictable manufacturing timelines
Store cards securely, charge anytime
Fulfil integrates with Stripe, Authorize.net, and Braintree to securely vault customer payment methods. Cards are tokenized and stored by the payment gateway—never touching your servers. Charge vaulted cards for repeat orders, subscriptions, or payment terms.
- PCI-compliant card storage via gateway tokenization
- Secure payment links for customers to add cards
- Charge vaulted cards for repeat purchases
- Automatic charging on payment terms due dates
Send Secure Payment Link
Generate a secure link from any sales order or invoice. Customer clicks the link to securely add their payment method.
Card Tokenized & Vaulted
Payment gateway tokenizes the card details. Only the token is stored in Fulfil—actual card data never touches your system.
Authorize or Capture
Choose when to authorize (hold funds) and capture (charge card) based on your fulfillment stage.
Reuse for Future Orders
Vaulted cards are available for repeat purchases, subscription orders, or automatic payment on due dates.
Net 30, 60, 90
Standard payment terms with automatic due date calculation
Auto credit card charging
Automatically charge cards on file when payment becomes due
Custom terms
Create custom payment terms for specific customers or trading partners
Early payment discounts
Offer 2/10 Net 30 terms to incentivize faster payment
Flexible terms for wholesale and B2B customers
Offer payment terms to trusted customers while maintaining control over your cash flow. Set custom terms per customer, automate credit card charging on due dates, and track which customers pay on time.
- Customer-specific payment terms and credit limits
- Automatic due date calculations and reminders
- Auto-charge cards on file when payment becomes due
- Track payment history to identify reliable customers
Know exactly who owes you money
Real-time aging reports show you which invoices are overdue and by how long. Send automated reminders, view complete payment history per customer, and prioritize collections efforts where they matter most.
- Real-time A/R aging by customer (0-30, 31-60, 61-90, 90+)
- Customer account statements with transaction history
- Automated payment reminders and follow-up emails
- DSO (Days Sales Outstanding) tracking and trends
A/R Aging Summary
Plaid integration
Connect your bank account and import transactions automatically
Smart matching
Automatically match bank deposits to customer payments and invoices
Bank rules
Create rules to automatically categorize and reconcile recurring transactions
Gateway settlements
Reconcile Stripe and payment gateway settlements with fees automatically
Reconcile payments in minutes, not hours
Connect your bank account via Plaid or import statements automatically. Fulfil matches bank deposits to customer payments, making reconciliation effortless. No more hunting for which payment goes with which deposit.
- Automatic bank feed imports via Plaid integration
- CSV/OFX import for manual statement uploads
- Smart matching to customer payments and invoices
- Payment gateway settlement reconciliation
Frequently asked questions
How does Fulfil handle wholesale customer invoicing?
Invoices are automatically generated when you ship wholesale orders. Each invoice is posted to your general ledger in real-time with proper revenue recognition. If the order ships partially, Fulfil creates partial invoices automatically.
Can I offer Net 30 or Net 60 payment terms to wholesale customers?
Yes. You can set custom payment terms per customer (Net 30, Net 60, Net 90, or custom terms) and Fulfil will automatically calculate due dates. You can even set up automatic credit card charging on the due date for customers who have vaulted cards on file.
How do I track which wholesale customers are paying late?
Fulfil's real-time A/R aging report shows you exactly which customers have outstanding balances and how overdue they are (0-30, 31-60, 61-90, 90+ days). You can also send automated payment reminders and view complete payment history per customer.
What payment methods can wholesale customers use?
Wholesale customers can pay via credit card (through Stripe, Authorize.net, or Braintree), ACH, wire transfer, or check. You can also vault credit cards securely for future charges and send secure payment links for customers to add their payment methods.
How does Fulfil handle retailer remittances and chargebacks?
You can import retailer remittances via CSV to record bulk payments with deductions. Fulfil automatically matches these payments to invoices, tracks chargebacks and fees, and creates proper accounting entries for adjustments.
See how Fulfil streamlines accounts receivable
Schedule a demo to see how Fulfil automates invoicing, payment collection, and cash flow management.
Request a Demo